Contract Management

A Management Information System that Tracks Services
and also produces EXCELLENT financial records.

Track Earned / Un-Earned Revenue, Coverages, Expirations

Contract Management provides the contract functions for service businesses using SouthWare's Service Management Series. It is completely integrated with Service Invoicing (then to AR and GL) as well as with Equipment Servicing and The Service Order Modules (if applicable).

With Contract Management you get the help you need to record, track, propose, renew, service, and bill your service contracts accurately and efficiently.

Click the image to the right to see the maintenance screen for Service Contracts.

With Contract Management you Can:

• Keep your service contracts current and accurate with less work
• Track profitability of each contract
• Make a proposal on every lapsing contract
• Check all service work done against a contract
• Automatically track earned and unearned contract revenue
• Instantly know if a particular piece of equipment is covered under contract
• Make sure you propose a service contract on every piece of equipment you sell
• Eliminate billing errors by ensuring that different contract rates, limits, and coverages are automatically considered on service orders
• Make sure you do not forget any regularly scheduled work
• Make sure your contract billings are sent out on time

Contract Information

• Extensive Standard Information on Contracts
• Multiple Contracts Per Customer
• Contract Assigned to Service Location
• Contract detail may include recurring billing, recurring services, or negotiated pricing
• Pricing may be based on equipment, services, or a negotiated amount
• Handles contracts based on meter (or on-line time) usage
• Standard renewal frequencies and automatic renewal option
• Option to generate renewal proposals
• Option to print contract / proposal addendum
• Option to copy a contract into a new contract

Integrates with Service Invoicing, Accounts Receivable, and General Ledger

• Flexible billing frequencies to generate invoices for cycle billing
• Option to accrue unearned revenue and amortize over life of contract
• Option to prorate initial and final bills
• Define billable status of parts, labor, travel, on-line support, design time, and other services
• Define price levels, discounts, special terms

Management and Reporting Features

• Contract inquiry
• Contract profitability analysis
• Contract renewal status
• Unearned revenue analysis

Other Special Features

• Generate scheduled service orders
• Prepaid contract amounts may be applied to future service orders

Reduce your contract workload while improving the accuracy and value of your contract information. Get SouthWare's Contracts Management!

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