SouthWare Automated Purchasing (JIT Purchasing)

Is purchasing an important function in your business? Do you need to know exactly what should be ordered, when it should be ordered, and who to order it from? Would you like a system that does the work of figuring this out for you but then leaves the final decisions up to you?

The key to excellent purchasing is to provide great inventory service and get the most value for the money you invest in inventory.

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Purchasing, Purchasing Software, Purchasing, Purchasing Software, Purchasing, Purchasing Software, Purchasing, Purchasing Software, Accounting, Inventory, Inventory, Purchasing, Gordon Graham Methods, Gordon Graham Methods, Gordon Graham Methods. SouthWare frequently replaces Real World, SBT, OMD, CYMA, Peachtree, Quicken, Quickbooks, Solomon, Profit, Accountmate, Armor Premier, Champion, Businessvision, Avista, Impact, Great Plains, Open Systems, Cougar Mountain, Daceasy, Fourgen, MYOB, Abacus, and many others. It runs on Windows 95, Windows NT, Unix, AIX, Xenix, RS-6000 (RS/6000) SUN, and many other operating environments. Many auxiliary items of hardware have been integrated. These include bar code readers, bar code printers, hand held compuers from Telxon and Norand. An interface to IC Verify enables it to process credit card orders in real time. It allows an excellent Inventory system to be driven with terminals running POS (point of sale) in parallel with order entry and job cost. It has provision for total quality management (TQM) measurement and goal setting. The whole system produces over 300 standard reports. It is written in Acucobol, an extremely portable and powerful version of Cobol 85

Your customers and employees want inventory to be available when they need it. But if you're not careful you can eat up all your profit in inventory carrying costs. SouthWare's Purchasing helps you find the right balance for your inventory.

Purchasing integrates with SouthWare's Inventory/Sales Series to help you achieve your inventory goals. You get the help you need to set and maintain target stock levels, to analyze usage trends, and to check vendor performance. Whether you're maintaining a well-stocked inventory or ordering for just-in-time delivery, Purchasing has the tools to help you.

In the Inventory/Sales Series you can also get Inventory Control, Point of Sale, Order Entry, Assemblies, and UPS/Shipping options.

With Purchasing, you can:

  • Have all the work of creating suggested POs done for you
  • Use your judgement more efficiently by focusing only on any needed adjustments to suggested purchases
  • Trust that your purchasing decisions are based on assumptions that are continually updated for recent trends
  • Create just-in-time POs from your sales orders
  • Make special adjustments to the purchasing controls for any stock item
  • Identify seasonal sales items and adjust suggested purchases for seasonal needs
  • Recognize normal and abnormal usage patterns for your inventory
  • Take into account line buying and other special vendor requirements
  • Know which vendors are giving you the best performance on each item

The suggested orders can be made based on a stock item basis based on EOQ, movement class (13 classes, user definable breaks) quantity discounts, prior usage, order point, line point, safety stock and MIN / MAX. Extensive security and operator customization features allow support of multiple buyers and different modes of operation for each. The provision for periodic update allows for recalculation of movement class and other parameters as may be expeditious.

  • Primary and Alternate Vendors
  • Generates RECOMMENDED POs based on controls you establish
  • Edit list form saves key entry but allows for override of anything
  • Consolidates POs for multiple Sales Orders and Stock Replenishment
  • Allows for special orders - Tracking from Sales Order, Customer PO and your PO
  • Combine multiple Ship TOs on a single PO
  • Reference items purchased for stock, sales order, service order, return, or job
  • Option to purchase NON-STOCK items as entered in sales orders

Purchase Order Entry Options

  • Ship Dates and unlimited text instructions
  • Notes and optional Extended Data
  • Open, Blanket, and Quote Handling

SouthWare Purchasing provides for extensive reporting. These include Replenishment, Expedite, Exceptions, Review Cycle, Scheduled Receivings, Vendor Performance and many others.

Make better buying decisions in less time and improve your service and your profit. Get SouthWare's Purchasing.

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